Business Travel Policy

Business Travel Policy of the NGO “PLATFORM OF INITIATIVES TEPLYCYA” defines the procedure for assigning employees to business trips, documentation requirements, reimbursement of expenses, and reporting.

General Provisions

This document was developed in accordance with the current legislation of Ukraine and applies to the organization’s employees who are sent on business trips. The Policy regulates the organizational, financial, and documentary aspects of business travel.

Specifics of International Business Travel

The Policy also defines the procedure for advance payments, reimbursement of expenses in foreign currency, compensation for visa processing, insurance, mandatory fees, business phone calls, as well as the rules for calculating per diem during international trips.

Documentation and Reporting

After completing a business trip, the employee shall submit a report on the use of funds within the established deadlines and attach the original supporting documents. In the case of cashless payments, separate reporting deadlines apply in accordance with the Policy and the legislation.

Final Provisions

The Policy is part of the organization’s internal regulatory framework. Changes and amendments shall be made by approving a new version of the document.

The document was approved on 01.11.2021.