Activity Reports

This document records the current organizational structure of PI Teplitsa NGO, approved by the Head of the organization on 20 June 2024. The structure defines the system of management, accountability, and functional distribution of roles to ensure the organization’s effective, transparent, and sustainable operations.Purpose of the DocumentThe organizational structure serves as an internal management policy that helps the team clearly understand roles, areas of responsibility, and reporting lines. The document supports strong coordination between departments, strengthens accountability, and provides a foundation for the effective implementation of the organization’s programs and projects.

Accounting Policy of the NGO “PI Greenhouse”This document defines the unified principles, rules, and approaches to bookkeeping, documentation of business transactions, preparation of financial statements, and internal control within the organization’s activities.Purpose of the DocumentPractical SignificanceThe accounting policy provides a solid foundation for the stable operational activities of the NGO “PI Greenhouse,” helps strengthen trust among partners and donors, and supports the sustainability of the organization’s social impact.

General InformationThis document defines the key approaches of the NGO “Teplitsa Initiatives Platform” to human resource management, talent pool development, professional team growth, and maintaining a healthy organizational environment. The policy was approved on 19 September 2023 in the city of Sloviansk.Policy ObjectiveThe main objective of the HR policy is to ensure that every position and workplace is filled with qualified employees capable of effectively advancing the organization’s mission and objectives today and in the future.Key TasksMain Policy Provisions1. Staff Selection and RecruitmentThe organization recruits employees in line with qualification requirements, professional competencies, and, where necessary, health-related requirements. Preference is given to candidates from the talent pool. If no prepared candidates are available, an open competition is announced based on equality, transparency, and non-discrimination. Interviews and psychological testing may be conducted for certain categories of positions.2. Adaptation of New EmployeesThe policy provides for comprehensive onboarding of newly hired employees, including organizational, socio-psychological, and professional components. New team members are introduced to the organization’s history, internal rules, ethical principles, job responsibilities, and the specifics of team interaction.3. Staff Training and DevelopmentAt the NGO “Teplitsa Initiatives Platform,” learning is continuous. Employees can improve their qualifications through training sessions, seminars, courses, as well as learning opportunities provided by donors and partner organizations. Staff development is supported both at the organization’s initiative and at the request of employees themselves.4. Staff AppraisalTo encourage professional growth and improve work effectiveness, the organization uses a staff appraisal system. It makes it possible to assess employees’ professional level, their suitability for their position, and to identify potential for career development, internships, or additional training.5. Talent Pool DevelopmentThe talent pool is created to ensure continuity, timely replacement of positions, and strengthened management capacity of the organization. Talent pool lists are compiled annually, and inclusion is based on the candidate’s consent.6. Team BuildingThe organization pays attention to team unity, psychological well-being, and fostering a positive moral and psychological climate. To support this, it holds joint events, team meetings, trips, burnout prevention activities, and other measures that strengthen mutual trust and team motivation.Practical Significance of the DocumentThe HR policy is an important internal document that establishes unified standards for working with personnel, strengthens the organization’s institutional sustainability, and contributes to the development of a professional, responsible, and cohesive team.

Purpose of the DocumentThe Financial Policy of the NGO “PI Teplytsia” defines the key principles of managing the organization’s funds, ensures transparency of financial processes, accountability to partners, donors, and the community, and supports the sustainability of the organization’s activities.This document serves as a core internal guideline for the organization’s team on matters of financial management. It helps strengthen the trust of partners and donors, standardizes financial procedures, and supports the stable and responsible implementation of the statutory activities of the NGO “PI Teplytsia”.