Activity Reports

Підтвердження організаційної спроможностіУ січні 2026 року ГО «Платформа ініціатив Теплиця» успішно пройшла комплексну перевірку та була включена до каталогу перевірених організацій на платформі Philanthropy in Ukraine.Ключова інформаціяОтримання цього сертифіката засвідчує належний рівень прозорості, підзвітності та організаційної надійності ГО «Платформа ініціатив Теплиця». Для партнерів, донорів і громад це є важливим підтвердженням того, що організація дотримується високих стандартів у своїй діяльності та відповідально реалізує соціально значущі ініціативи.Сертифікат підписано CEO & Co-Founder of Philanthropy in Ukraine Анною Нішніанідзе.

The document defines the internal rules for accounting, use, safekeeping, inventory, depreciation, transfer, and write-off of the organization's assets.The policy applies to all assets owned, leased, used, or held in custodial safekeeping by NGO “PLATFORM OF INITIATIVES TEPLYCYA”, regardless of the source of funding. Compliance with it is mandatory for employees, volunteers, board members, and engaged consultants.Practical ValueThe policy strengthens the organizational capacity of NGO “PLATFORM OF INITIATIVES TEPLYCYA”, supports the transparency of management processes, and creates a solid foundation for the responsible use of resources within its statutory activities and donor-funded projects.

Report for 2022–2023: From the Start of the Full-Scale War to Systemic ResilienceFor the NGO “PLATFORM OF INITIATIVES TEPLYCYA”, 2022–2023 became a time of the greatest challenges and immediate decisions. With the start of the full-scale invasion, we quickly reformatted our work to respond to the critical needs of society while keeping our main focus intact — supporting young people and community development.This report is the story of how we learned to stay flexible in times of crisis, brought people together, created the first spaces for adaptation, and laid the foundation for our future large-scale work.Key achievements of the period in numbersUAH 25,908,579 — secured in financial support from international partners and donors to implement humanitarian and social projects during the peak of the crisis. 4,511 families  — the total number of Ukrainian families with children who received urgent humanitarian aid and evacuation support from frontline areas. Responding to wartime challenges: We created comfortable conditions for the temporary stay of IDPs. In safe communities, we organized 6 integration and educational camps for 472 children among IDPs, children of military personnel, and children from de-occupied territories of Ukraine.Preserving youth work: We supported 16 youth centers and spaces, helping them remain safe hubs and points of support for teenagers and young people in their communities.First steps in modernization: We began work on improving living, sanitary, and hygiene conditions in the first 7 educational and healthcare institutions that were receiving people.What did this stage mean for our organization?Rapid reorientation: We proved that we can work in the "here and now" mode, turning humanitarian and social challenges into clear project solutions.Partner trust: It was during this period that we built strong bridges with international foundations that saw us as a reliable, transparent, and resilient local operator of change.Unity: We united communities around mutual support, showing that even in the hardest times, the synergy of youth and local self-government can work wonders.The beginning of our path to resilience. Download the 2022–2023 report to see where the modern story of the TEPLYCYA began and how the values we are scaling today were first established.

General InformationThis document defines the procedure for actions to be taken after the completion of contracts concluded by the NGO “TEPLYTSIA INITIATIVES PLATFORM”, with the aim of ensuring proper oversight of the fulfillment of obligations, assessment of the quality of results, financial compliance, and risk management.The policy applies to all contracts of the Organization, including agreements with contractors, suppliers, partners, and service providers.Policy ObjectiveTo ensure proper contract performance, timely identification of deficiencies, risk analysis, and the development of recommendations to improve the effectiveness of the Organization’s contractual activities.

Document DescriptionThis document sets out the official policy of the NGO “PLATFORM OF INITIATIVES TEPLYCYA” on preventing, detecting, and responding to cases of fraud, bribery, and corruption. The policy was approved on 25.09.2023 and establishes unified ethical and procedural standards for the organization’s employees, volunteers, partners, consultants, and contractors.Monitoring and AccountabilityThe organization’s leadership is responsible for implementing the policy, regularly reviewing its effectiveness, and informing the team. Employees bear personal responsibility for complying with the document’s requirements. Disciplinary measures may be applied for violations, including termination of cooperation.Importance for the OrganizationThe policy strengthens transparency, accountability, and trust in the organization’s activities, supports the ethical management of resources, and creates safe conditions for reporting potential violations.

General InformationThis document defines unified approaches to monitoring and evaluating the activities, projects, and programs of the NGO “PLATFORM OF INITIATIVES TEPLYCYA” The policy is aimed at improving the organization’s effectiveness, ensuring transparency, supporting evidence-based management decision-making, and demonstrating the impact of implemented initiatives.Purpose of the PolicyThe policy establishes a framework for the systematic collection, analysis, and use of data, enabling timely progress tracking, results evaluation, risk identification, and the adaptation of approaches in line with the needs of beneficiaries, partners, and donors.Document approval date: 05.01.2026.

Document DescriptionThis document is the internal Procurement Policy of the NGO "PLATFORM OF INITIATIVES TEPLYCYA" in its new edition, approved on 31 May 2023, with subsequent amendments approved by Order No. 30-11/24 dated 30 November 2024.The Policy establishes unified rules, principles, and procedures for the procurement of goods, works, and services to support the organization’s operations and the implementation of grant-funded and partnership projects.Practical Value of the DocumentThe Policy is an important tool for strengthening the organization’s institutional capacity. It helps ensure accountability to donors and partners, reduce the risks of inefficient use of resources, and maintain high management standards in day-to-day operations.

General InformationThis document defines the approaches and procedures for organizing internal and external audits at the NGO “PLATFORM OF INITIATIVES TEPLYCYA” The policy is aimed at strengthening transparency, accountability, proper resource management, compliance with the legislation of Ukraine, donor agreements, and international auditing standards.Key Policy ProvisionsPractical SignificanceThe policy establishes a unified system of control and audit preparedness, helps reduce financial and reputational risks, and strengthens the trust of donors, partners, and the public in the Organization’s activities.

Business Travel Policy of the NGO “PLATFORM OF INITIATIVES TEPLYCYA” defines the procedure for assigning employees to business trips, documentation requirements, reimbursement of expenses, and reporting.General ProvisionsThis document was developed in accordance with the current legislation of Ukraine and applies to the organization’s employees who are sent on business trips. The Policy regulates the organizational, financial, and documentary aspects of business travel.Specifics of International Business TravelThe Policy also defines the procedure for advance payments, reimbursement of expenses in foreign currency, compensation for visa processing, insurance, mandatory fees, business phone calls, as well as the rules for calculating per diem during international trips.Documentation and ReportingAfter completing a business trip, the employee shall submit a report on the use of funds within the established deadlines and attach the original supporting documents. In the case of cashless payments, separate reporting deadlines apply in accordance with the Policy and the legislation.Final ProvisionsThe Policy is part of the organization’s internal regulatory framework. Changes and amendments shall be made by approving a new version of the document.The document was approved on 01.11.2021.

PLATFORM OF INITIATIVES TEPLYCYA NGO Security Policy was approved on 15 January 2026 by the head of the organization, Hanna Avdiiants, and establishes a unified approach to protecting employees, team members, volunteers, and beneficiaries during the implementation of programmatic and project activities.Key Purpose of the PolicyThe document is aimed at fostering a sustainable culture of security within the organization, increasing the team’s awareness of risks, and ensuring clear procedures for action in both routine and crisis situations. The policy emphasizes that people’s safety is the organization’s highest priority.Scope of the PolicyThe policy applies to all employees, as well as individuals who cooperate with the organization on a contractual or voluntary basis while performing their duties. The document primarily concerns the safety of people rather than material or financial resources.Ethical PrinciplesThe policy enshrines respect for participants and beneficiaries, observance of the cultural characteristics of communities, professional conduct by the organization’s representatives, and a commitment to continuous improvement. Feedback and comments regarding security practices may be submitted to the organization through official channels.The document is a core internal security management tool and supports the organization’s responsible, systematic, and humane work in high-risk conditions.

This document records the current organizational structure of NGO "PLATFORM OF INITIATIVES TEPLYCYA", approved by the Head of the organization on 20 June 2024. The structure defines the system of management, accountability, and functional distribution of roles to ensure the organization’s effective, transparent, and sustainable operations.Purpose of the DocumentThe organizational structure serves as an internal management policy that helps the team clearly understand roles, areas of responsibility, and reporting lines. The document supports strong coordination between departments, strengthens accountability, and provides a foundation for the effective implementation of the organization’s programs and projects.

Accounting Policy of the NGO “PLATFORM OF INITIATIVES TEPLYCYA”This document defines the unified principles, rules, and approaches to bookkeeping, documentation of business transactions, preparation of financial statements, and internal control within the organization’s activities.Purpose of the DocumentPractical SignificanceThe accounting policy provides a solid foundation for the stable operational activities of the NGO “PI Greenhouse,” helps strengthen trust among partners and donors, and supports the sustainability of the organization’s social impact.

General InformationThis document defines the key approaches of the NGO “PLATFORM OF INITIATIVES TEPLYCYA” to human resource management, talent pool development, professional team growth, and maintaining a healthy organizational environment. The policy was approved on 19 September 2023 in the city of Sloviansk.Policy ObjectiveThe main objective of the HR policy is to ensure that every position and workplace is filled with qualified employees capable of effectively advancing the organization’s mission and objectives today and in the future.Key TasksMain Policy Provisions1. Staff Selection and RecruitmentThe organization recruits employees in line with qualification requirements, professional competencies, and, where necessary, health-related requirements. Preference is given to candidates from the talent pool. If no prepared candidates are available, an open competition is announced based on equality, transparency, and non-discrimination. Interviews and psychological testing may be conducted for certain categories of positions.2. Adaptation of New EmployeesThe policy provides for comprehensive onboarding of newly hired employees, including organizational, socio-psychological, and professional components. New team members are introduced to the organization’s history, internal rules, ethical principles, job responsibilities, and the specifics of team interaction.3. Staff Training and DevelopmentAt the NGO “Teplitsa Initiatives Platform,” learning is continuous. Employees can improve their qualifications through training sessions, seminars, courses, as well as learning opportunities provided by donors and partner organizations. Staff development is supported both at the organization’s initiative and at the request of employees themselves.4. Staff AppraisalTo encourage professional growth and improve work effectiveness, the organization uses a staff appraisal system. It makes it possible to assess employees’ professional level, their suitability for their position, and to identify potential for career development, internships, or additional training.5. Talent Pool DevelopmentThe talent pool is created to ensure continuity, timely replacement of positions, and strengthened management capacity of the organization. Talent pool lists are compiled annually, and inclusion is based on the candidate’s consent.6. Team BuildingThe organization pays attention to team unity, psychological well-being, and fostering a positive moral and psychological climate. To support this, it holds joint events, team meetings, trips, burnout prevention activities, and other measures that strengthen mutual trust and team motivation.Practical Significance of the DocumentThe HR policy is an important internal document that establishes unified standards for working with personnel, strengthens the organization’s institutional sustainability, and contributes to the development of a professional, responsible, and cohesive team.

Purpose of the DocumentThe Financial Policy of the NGO “PLATFORM OF INITIATIVES TEPLYCYA” defines the key principles of managing the organization’s funds, ensures transparency of financial processes, accountability to partners, donors, and the community, and supports the sustainability of the organization’s activities.This document serves as a core internal guideline for the organization’s team on matters of financial management. It helps strengthen the trust of partners and donors, standardizes financial procedures, and supports the stable and responsible implementation of the statutory activities of the NGO “PI Teplytsia”.

The “PI Teplitsa” NGO is a space where large-scale infrastructure solutions are combined with systematic support for local youth initiatives. The past two years have been a time of challenges for us, yet also a period of incredible growth. We have built up strong expertise in renovation and modernization, but our greatest asset remains the young people with whom we work on the basis of absolute trust and partnership. We don’t just improve conditions in communities—we create opportunities where young people take responsibility and change the world around them with their own hands. Our Results in Numbers (2024–2025) To demonstrate the scale of our impact, we use facts to highlight what we have achieved together with you:52,600,000 UAH — funding raised for the development of Ukrainian communities. 90,577 people — the total number of residents who have directly experienced the positive impact of our projects. 38 modern restrooms — completely renovated and modernized in educational and medical institutions in the Lviv and Zakarpattia regions, restoring dignity and inclusivity to these spaces. 15 youth centers — provided with financial and expert support, helping them reach over 54,000 young people and develop strategic investment and presentation portfolios. Environmental drive — we supported 5 youth teams through subgrants, who implemented cool eco-projects (from bike infrastructure and plastic recycling to green spaces), engaging over 3,000 like-minded people. Why does our model work? We strengthen community capacity: We combine rapid infrastructure solutions with long-term development programs. We invest in leaders: We support youth initiatives through mentoring, training, and the development of practical skills, rather than simply funding them. We create spaces of dignity: We transform dilapidated buildings into safe, clean, and barrier-free areas that meet European standards. We grow together! Download our full report for 2024–2025 to learn more about our success stories, partnerships, and plans for the future